Chester Municipal Charities is committed to protecting your personal information and is governed by personal data regulations and guidance from the Charity Commission. This Privacy Policy explains how we collect and use personal data, the legal basis for doing so and provides information about your rights in respect of your personal data.
The responsible officer for data protection can be contacted at
Chester Municipal Charities, The Bluecoat, Upper Northgate Street, Chester, CH1 4EE
telephone: 01244 345787
Data collection
Chester Municipal Charities will only collect and use personal information for the specific purpose for which it has been obtained and will only obtain information which is necessary to fulfil our service to you.
For example, the information that we hold about you may include your name, telephone number and email address following a grant application that you have made. We would only use this information for the consideration of your grant application and keep it for the length of time set out in our data retention policy.
Using your personal data
Data protection regulations dictate that we only use your data for a specific legal basis and we will only process your data for these reasons. Primarily we will use it to carry out the legitimate purposes of the Charity as set out in our Charity Scheme, or where you have given us explicit consent to keep you informed about news and events.
For example, if you have applied to move into an Almshouse we will only use your personal information to assess your application for housing and not for any of the other services that we provide.
Sharing your personal data
Your personal data will only be shared with the Charities employees, trustees or third parties where necessary and for the legitimate purposes connected with the Charity. We will only share your information with third parties where you have given your express consent or where we are required by law to do so.
For example, if you have applied to move into an Almshouse we will may ask your permission to carry out a credit check.
In the highly unlikely circumstances it is necessary for us to transfer personal information to countries or jurisdictions outside the EU, we will take steps to ensure that the suppliers comply with the General Data Protection Regulation or are subject to the Privacy Shield scheme agreed between the European Union and the United States.
Storing your data
We store your data securely and only retain it for as long as necessary to fulfil the purpose for which you gave it or to comply with legal and Charity Commission guidelines on data retention. We will regularly review the personal information we hold to ensure that its use and retention is necessary and proportionate, keeping as minimal data as possible.
Data is securely destroyed when no longer needed.
Website
When you leave comments on the website we collect the data shown in the comments form, and also the IP address and browser user agent string to help spam detection.
CONTACT FORM
The Charity’s website uses cookies – small text files that are placed on your device. Cookies will usually make your browsing experience better. However, you may prefer to disable cookies in your browser. We suggest consulting the Help section of your browser or taking a look at the About Cookies website which offers guidance for all modern browsers.
Requests by your web browser to our servers for web pages and other content on our website are recorded. We record information such as your geographical location, your Internet service provider and your IP address. We also record information about the software you are using to browse our website, such as the type of computer or device. We use this information in aggregate to review visits to our webpages and performance of advertising. We do not use this information to identify you personally and this data is not shared with any third-parties. This data is securely stored by Google’s analytics platform.
If you use the Contact Form on our website we do not save the information and will only use it to get in touch about your enquiry. If our website contains links to other organisations’ websites, please check with them about their separate privacy practices and content.
Your rights:
You have a number of rights in relation to your personal information that we hold and the opportunity to choose how it is used. You can ask to see a copy of the information that the Charity holds (known as a ‘subject access request’) and ask that we correct, update or delete any personal information held about you (if this complies with our legal obligations).
If you wish to exercise your rights in respect of your personal data or have any concerns about how your data is used, please contact the Charity at:
Chester Municipal Charities, The Bluecoat, Upper Northgate Street, Chester, CH1 4EE; telephone: 01244 345787; email: administration@chestermc.org.uk. You can also raise any issues or concerns directly with the Information Commissioner’s Office, at Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF or www.ico.org.uk